By On Jun 26, 2019 Free Templates
Here, you can specify the exact date and location. If your meeting is online, make sure to include call-in details for phone or video calls. You also have the option to specify what attendees should read or bring to the meeting. This will make it clear what attendees should be prepared to discuss during the meeting. This is pretty explanatory. Who is leading the meeting? Who is taking notes? Who are the other attendees? All meetings must have a stated purpose or agenda. Attendees should walk away with concrete next steps or action items. The meeting should have an end time.
According to a study conducted by Verizon Business, meetings are the #1 time waster in the workplace. They are often unorganized, have no purpose and go off-topic. Its also no mistake that most of these meetings are missing a clear meeting agenda. Meeting objectives give adults a reason to meet. If there is no clear objective, there is no point in the meeting. This objective should outline exactly why you are holding a meeting and what you hope to accomplish as a result. Follow a process, whether its sent through email or printed and distributed, make sure everyone on your team knows what to expect. Sending it in advanced ensures that attendees have ample time to prepare or read through any notes they will need before the meeting and raises flags if the objective does not match their expectations.
Under the main categories, list the subcategories. Under Call to Order, you might include Roll Call, Introductions, Approval of Previous Meeting Minutes, President Report and Treasurer Report. Under Purpose of Meeting, leave enough blank space for meeting organizers to include that information. Under Presentations, start with Old Business and then leave enough room for a meeting organizer to list the days new topics of discussion. If you hold meetings by committee or department, start with New Business and list each department or committee name. After the final committee or department heading, list Old Business, where you review unfinished tasks from the last meeting. Under the Meeting Close, list Action Items, Next Meeting Date and Adjournment.
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