By On Aug 13, 2019 Free Templates
Here, you can specify the exact date and location. If your meeting is online, make sure to include call-in details for phone or video calls. You also have the option to specify what attendees should read or bring to the meeting. This will make it clear what attendees should be prepared to discuss during the meeting. This is pretty explanatory. Who is leading the meeting? Who is taking notes? Who are the other attendees? All meetings must have a stated purpose or agenda. Attendees should walk away with concrete next steps or action items. The meeting should have an end time.
Leave space for details on the template, such as presenters names, the time of each presentation and breaks. Your agenda should allow the meeting organizer to create a timetable that keeps the meeting on track. For example, the agenda might start with Call to Order and roll call, 9:00, followed by Introductions, 9:05, all the way through to the finish of the meeting. This informs attendees how much time they have to make their presentations, when they are able to break for calls or emails and when the meeting adjourns.
Use this space to review what was discussed in previous meetings. This will give everyone context to the current meeting and a better sense of whats to come. Are there any important action items or notes from the previous meeting that need particular attention? Whats the status of each of these items? Still pending? Needs review? Completed? Identify whats needed to close any open items. After reviewing old business, go over new business topics. What new items need to be discussed? Team members should be able to contribute updates to their individual projects and action items. Keep things organized by dividing major discussion topics by subtopics. This space will help you organize the projects that need to be reviewed, started, or finished. Reviewing action items will ensure that everyone in your team is on the same page. In addition, defining who is responsible for carrying out each action item will keep everyone accountable for completing the task. What future items should everyone make note of? List out any additional discussion points that were not addressed in this meeting and new ones that should be discussed after action items are completed.
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