By On Sep 01, 2019 Free Templates
Dont let your next meeting be a waste of time — come prepared with a well-planned agenda. Whether its a board meeting or a simple brainstorming session, creating a clear agenda in advance and sharing it with your attendees will keep your meeting focused and productive. To build your next meeting agenda, use this simple meeting agenda template and tips to adapt it for your needs. Get your meeting attendees in the right frame of mind by setting and clearly communicating what you intend to get out of the meeting. What do you want to discuss? What results do you need from that discussion? Why is this specific group of people present? Once you know why you are hosting your meeting, you will be able to better fill in the points you need to cover. List them out, or invite attendees to collaborate on your agenda and add items of their own.
Deciding how to run each business meeting you hold or leaving it up to department heads to manage each meeting can lead to disorganization and a waste of time. Create a template anyone can use to organize a meeting agenda, your business will operate more efficiently and you will get more done at meetings. A helpful first step in creating a meeting agenda template is to determine what type of meeting format you want to use. If its for simple, weekly department meetings, you might limit the structure to designating the order of the presenters. If its a more formal meeting of investors or the executive team, you might use a structured format that includes an official start to the meeting, includes some pre-discussion housekeeping, orders the presentation of information and then includes a wrap-up procedure.
Under the main categories, list the subcategories. Under Call to Order, you might include Roll Call, Introductions, Approval of Previous Meeting Minutes, President Report and Treasurer Report. Under Purpose of Meeting, leave enough blank space for meeting organizers to include that information. Under Presentations, start with Old Business and then leave enough room for a meeting organizer to list the days new topics of discussion. If you hold meetings by committee or department, start with New Business and list each department or committee name. After the final committee or department heading, list Old Business, where you review unfinished tasks from the last meeting. Under the Meeting Close, list Action Items, Next Meeting Date and Adjournment.
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