By On Sep 01, 2019 Free Templates
Everyone should be taking notes during the meeting (or at least recording pertinent information that applies to him/her). If there is a dedicated notetaker or secretary in charge of the minutes, this person should be taking detailed notes of everything discussed during the meeting. These notes will serve as a reference in case any questions arise after the meeting. Dont forget that there are many different types of meeting structures. Some startups and companies employ a daily stand-up meeting (also known as a daily scrum) where the whole team meets every day for a quick status update. These meetings require standing up to ensure that the meeting is short. Remember, this document is flexible and can adapt to your needs. You are not bound to the templates current structure. Continue to tweak and optimize your meeting structures and agenda template until you find the right fit by rearranging or adding elements. Whatever your use case, just make sure its organized, easy-to-follow, and keeps you on track!
Under the main categories, list the subcategories. Under Call to Order, you might include Roll Call, Introductions, Approval of Previous Meeting Minutes, President Report and Treasurer Report. Under Purpose of Meeting, leave enough blank space for meeting organizers to include that information. Under Presentations, start with Old Business and then leave enough room for a meeting organizer to list the days new topics of discussion. If you hold meetings by committee or department, start with New Business and list each department or committee name. After the final committee or department heading, list Old Business, where you review unfinished tasks from the last meeting. Under the Meeting Close, list Action Items, Next Meeting Date and Adjournment.
According to a study conducted by Verizon Business, meetings are the #1 time waster in the workplace. They are often unorganized, have no purpose and go off-topic. Its also no mistake that most of these meetings are missing a clear meeting agenda. Meeting objectives give adults a reason to meet. If there is no clear objective, there is no point in the meeting. This objective should outline exactly why you are holding a meeting and what you hope to accomplish as a result. Follow a process, whether its sent through email or printed and distributed, make sure everyone on your team knows what to expect. Sending it in advanced ensures that attendees have ample time to prepare or read through any notes they will need before the meeting and raises flags if the objective does not match their expectations.
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