By On Sep 01, 2019 Free Templates
Everyone should be taking notes during the meeting (or at least recording pertinent information that applies to him/her). If there is a dedicated notetaker or secretary in charge of the minutes, this person should be taking detailed notes of everything discussed during the meeting. These notes will serve as a reference in case any questions arise after the meeting. Dont forget that there are many different types of meeting structures. Some startups and companies employ a daily stand-up meeting (also known as a daily scrum) where the whole team meets every day for a quick status update. These meetings require standing up to ensure that the meeting is short. Remember, this document is flexible and can adapt to your needs. You are not bound to the templates current structure. Continue to tweak and optimize your meeting structures and agenda template until you find the right fit by rearranging or adding elements. Whatever your use case, just make sure its organized, easy-to-follow, and keeps you on track!
Dont let your next meeting be a waste of time — come prepared with a well-planned agenda. Whether its a board meeting or a simple brainstorming session, creating a clear agenda in advance and sharing it with your attendees will keep your meeting focused and productive. To build your next meeting agenda, use this simple meeting agenda template and tips to adapt it for your needs. Get your meeting attendees in the right frame of mind by setting and clearly communicating what you intend to get out of the meeting. What do you want to discuss? What results do you need from that discussion? Why is this specific group of people present? Once you know why you are hosting your meeting, you will be able to better fill in the points you need to cover. List them out, or invite attendees to collaborate on your agenda and add items of their own.
Under the main categories, list the subcategories. Under Call to Order, you might include Roll Call, Introductions, Approval of Previous Meeting Minutes, President Report and Treasurer Report. Under Purpose of Meeting, leave enough blank space for meeting organizers to include that information. Under Presentations, start with Old Business and then leave enough room for a meeting organizer to list the days new topics of discussion. If you hold meetings by committee or department, start with New Business and list each department or committee name. After the final committee or department heading, list Old Business, where you review unfinished tasks from the last meeting. Under the Meeting Close, list Action Items, Next Meeting Date and Adjournment.
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